Xploration 2016

Electronic Document (BOK): Postal Practices and Standards

Title:  Electronic Document (BOK): Postal Practices and Standards 
Track
:  Fundamentals
Date/Time:  Wednesday April 6th – 3:00pm to 3:50pm
Room: Bonaire 5
Presenter: Bill Broddy, M-EDP

If there was a prime directive in transaction document production, it would be “prove that we met the Mail Box Rule.” Every transaction document that we deliver to the post office has special status. Courts presume that if it was mailed, it was delivered. The onus of proof falls on the recipient to prove otherwise.

But the onus is on us to prepare this mail in a way that is acceptable for swift delivery. That means understanding local postal regulation and practices. In addition, many post offices provide incentives for mail that minimizes internal costs, such as mechanical sorting and cross-country shipping.

This session will review the necessary steps in the workflow to prove Mail Box Rule compliance, and to take advantage of local postal incentives.

Attendee Takeaways:  Obtain a better understanding of how the post office works, how to best work with them, and how to take advantage of emerging postal standards.

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